Roadrunner Little League

Bylaws

12/12/97

This organization shall be known as RoadRunner Little League, hereinafter referred to as "RRLL".
   

Section 1. The objective of RRLL shall be to implant firmly in the children of the community the ideals of good sportsmanship, honesty, loyalty, courage and respect for authority, so that they may be well adjusted, stronger and happier children and will grow to be good, decent, healthy and trustworthy citizens.

Section 2. To achieve this objective RRLL will provide a supervised program under the Rules and Regulations of Little League Baseball, Incorporated. All Directors, Officers and Members shall bear in mind that t he attainment of exceptional athletic skill or the winning of games is secondary, and the molding of future citizens is of prime importance. In accordance with Section
501-(c)-(3) of the Federal Internal Revenue Code,  RRLL shall operate exclusively as a non-profit educational organization providing a supervised program of competitive baseball and softball games. No part of the net earnings shall inure to the benefit of any private shareholder or individual; no substantial part of the activities of which is carrying on propaganda, or otherwise attempting to influence legislation, and which does not participate in or intervene in any political campaign on behalf of any candidate for public office.
 

Section 1. Eligibility. Any person sincerely interested in active participation to effect the objective of RRLL may apply to become a  member.

Section 2. Classes. There shall be the following classes of members:

(a) Player Members. Any boy or girl meeting the requirements of age and residence as required in the franchise area by the Rules and Regulations of Little League Baseball, Inc., shall be eligible to participate and compete in RRLL.

(b) Regular Members. Any person, who is the parent or legal guardian of a player member, interested in furthering the objectives of RRLL, may become a Regular Member upon properly registering their respective player name on the Roll of Regular Members maintained by the Secretary. Only Regular Members in good standing are eligible to vote at the Annual Meeting.

(c) Associate Members. Any person interested in actively furthering the objectives of RRLL may become an Associate Member upon election by a majority vote of the Board of Directors. Associate members are not eligible to vote at the Annual Meeting.

The Secretary shall maintain the roll of membership to qualify voting members.

Section 3. Suspension or Termination. Membership may be terminated by resignation or action of the Board of Directors.

(a) The Board of Directors, by a two-thirds vote of Directors present at any duly constituted meeting, shall have the authority to discipline or  suspend or terminate membership of any Member of any class when the conduct of such person is considered detrimental to the best interests of RRLL and/or Little League Baseball, Inc.
The Member involved shall be notified of such meeting, informed of the general nature of the charges and given an opportunity to appear at the meeting to answer such charges.

(b) The Board of Directors shall, in case of a Player Member, give notice to the manager of the team of which the player is a member. Said manager shall appear, in capacity of an adviser, with the player before a duly appointed committee of the Board of Directors, which shall have full power to suspend or revoke such player's right to future participation.

(a) Members, whether regular or player shall not be required to be affiliated with another organization or group to qualify as members of RRLL.

(b) Regular members should not be actively engaged in the promotion and/or operation of any other baseball program.

Section 1. Dues for Active or Associate Members may be fixed at such amounts as the Board of Directors shall determine prior to the beginning of any membership period.

Section 2. A reasonable player participation fee may be assessed  as a parents' obligation to assure the operational continuity of RRLL. However, at no time may payment of any fee be a prerequisite for participation in the little league program (Little League Regulation xiii(c)).

Section 3. Members who fail to pay their fixed dues or participation fees within (30) days from the time the same become due may be a vote of the Board of Directors be dropped from the rolls and shall forfeit all rights and privileges of membership.
 

Section 1. Annual Membership Meeting. The annual membership meeting of the Regular Members of RRLL shall be held the first Saturday in June each year for the purpose of electing a Board of Directors and Members, receiving reports and for the transaction of such business as may properly come before the meeting.

Section 2. Special Meetings. Special meetings of the Regular Members may be called by the Board of Directors or by the Secretary or President at their discretion. Upon the written request of five (5%) percent of the Regular Members, the President shall caall a special meeting to consider a specific subject. No business other than that specified in the notice of the meeting shall be transacted at any special meeting of the Regular Members.

Section 3. Notice of Meeting. Notice of each meeting of the Regular Members shall be mailed or otherwise delivered to each Regular Member at the last recorded address at least then (10) but not more than (50) days in advance thereof setting forth the place, time and purpose of the meeting.

Section 4. Quorum. The presence in person or by absentee ballot of ten (10%) percent of the Regular Members shall be necessary to constitute a quorum.

Section 5. Voting. Only Regular Members shall be entitled to vote at any membership meeting of RRLL.

Section 6. Absentee Ballots. Each Regular Member shall be entitled to one vote in person or by absentee ballot. All absentee ballots must be in written form and may be withdrawn at any time.

Section 7. Rules of Order. Robert's Rules of Order shall govern the proceedings of all meetings, except where same conflicts with the Articles of Incorporation or By-Laws of RRLL.
   

Section 1. Board and Number. The management of the property and affairs of RRLL shall be vested in the Board of Directors. The number of duly elected Directors shall be not less than fifteen (15). The Directors shall, upon election, begin their term of office at the Annual Boar d of Directors Meeting and begin the performance of their duties and continue in office until their successors shall have been duly elected and qualified. Additional Directors may be appointed for a term not to exceed one (1) year by the Elected Board of Directors. The total number of elected and appointed Directors shall not exceed twenty-nine (29).

Section 2. Required Members. The Board membership shall include  the President, Vice President(s), Secretary, Treasurer, Player Agent(s), Chief Umpire, and Safety Officer. The number of managers and coaches (from all divisions) elected to the Board shall not exceed a minority of the total board.

Section 3. Annual Election and Term of Office. At each annual me membership meeting, the Regular Members shall elect five (5) Directors to two year terms and such additional Directors as required to fill any previously elected but vacant expired terms. All election of Directors shall be by a majority vote of all Regular Members present or represented by Absentee ballot at the time of the meeting.

Section 4. Vacancies. If any vacancy occur in the Board of Directors by death, resignation or otherwise, it may be filled by a majority vote of the remaining Directors at any regular meeting or at any special meeting called for that purpose.

Section 5. Meetings, Notice and Quorum. An Annual Meeting for the newly elected Directors and elected carry-over Directors shall be held  in September of each year. At the Annual Director's Meeting, the elected Directors shall appoint any additional Directors as provided for under Section 1, Article VI, elect officers for the succeeding fiscal year commencing October 1 and conduct such other business as may properly come before the meeting.

Regular meetings of the Board of Directors shall be held beginning in October each year and on such days thereafter as shall be determined by the Board.

Notice of each meeting shall be given by the Secretary to each Director either by mail at least three (3) days before the time appointed for the meeting to the last recorded address of each Director, by telephone or personal notice twenty-four hours preceding the meeting. In the case of special meetings, such notice shall include the purpose of the meeting and n o matters not so stated may be acted upon at the meeting.

A majority of the elected and appointed members of the Board of Directors shall constitute a quorum for the transaction of business.

Section 6. The Board of Directors shall have the power to appoint such standing committees as it shall determine and to delegate such powers to them as the Board shall deem advisable and which it may properly de legate.

The Board may adopt such rules and regulations for the conduct of its meetings and the management of RRLL as it may deem proper. The Board shall have the power by a two-thirds vote of the Directors present at any regular or special meeting to discipline, suspend or remove an d Director or Officer or Committee Member of RRLL in accordance with the  procedure set forth in Article III, Section 4(a).

The Board shall receive at the Annual Meeting of the Regular Members of RRLL a report of the financial condition verified by the President and Treasurer.

Section 7. Affidavit. All elected and appointed Directors shall file an affidavit with RRLL prior to serving on the Board of Directors stating that each Director consents to being a member of the Board of Directors.
 

Section 1. Auxiliary Committee. The Board of Directors shall appoint an Auxiliary Committee consisting of the RRLL Treasurer, the President or Chairperson of the Auxiliary and on other Director not affiliated with the Auxiliary.

The Committee shall coordinate the activities of the Auxiliary.

It shall review and evaluate auxiliary projects for raising money and disposition of profits, and make recommendations to the
Board.

The Board of Directors shall approve in advance all projects and actions of the Auxiliary.

Section 2. Auditing Committee. The Board of Directors shall appoint an Auditing Committee consisting of three (3) Directors. The President, Treasurer or signatures of checks are not eligible.

The Committee will review RRLL's books and records annually prior to the Annual Meeting and attach a statement of their findings to the annual financial statement of the President and Treasurer; or may, if directed by the Board of Directors, secure the services of a Certified Public Accountant to accomplish such review.
 

Section 1. Election. At the Annual Meeting of the Board of Directors to be held in September each year, after appointment of any additional Directors and provided there be a quorum, the Board of Directors shall elect Officers and appoint committees for the ensuing year.

Section 2. Officers. The Officers of RRLL shall consist of a President, one or more Vice Presidents, a Secretary, a Treasurer, and a Player Agent or Agents, all of whom shall hold office for the ensuing year or until their successors are duly elected.

The Board of Directors may appoint such other officers or agents as it may deem necessary or desirable, and may prescribe the powers and duties of each and may fill any vacancy which may occur in any office.

Section 3. President. The President shall:

(a) Conduct the affairs of RRLL and execute the policies established by the Board of Directors.

(b) Present a report of the condition of RRLL at the annual membership meeting.

(c) Communicate to the Board of Directors, such matters as deemed appropriate, and make such suggestions as may tend to promote the welfare of RRLL.

(d) Be responsible for the conduct of RRLL in strict conformity to the policies, principles, Rules and Regulations of Little League Baseball, Incorporated, as agreed to under the conditions of charter issued RRLL by that organization.

(e) Designate in writing, other officers if necessary, to have power to make and execute for an in the name of RRLL such contracts and leases as may have received the prior approval of the Board.

(f) Investigate complaints, irregularities and conditions detrimental to RRLL and report thereon to the Board of Directors as circumstances warrant.

Section 5. Secretary. The Secretary shall:

(a) Be responsible for recording the activities of RRLL and maintain appropriate files, mailing lists and necessary records.

(b) Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the Office of Secretary or as may be assigned by the Board of Directors.

(c) Maintain a list of all Active and Associate Members, Directors and Committee Members and give notice of all meetings of RRLL, the Board of Directors and Committees.

(d) Keep the minutes of the meetings of the Regular Members and the Board of Directors and cause them to be recorded and kept on file for that purpose.

(e) Shall conduct all correspondence not otherwise specifically delegated in connection with said meetings and shall be responsible for carrying out all orders, votes and resolutions not otherwise committed.

(f) Notify Associate Members, Directors, Officers and committee members of their election or appointment.

(a) Perform such duties as herein specifically set forth and such other duties as are customarily incident to the Office of Treasurer or may be assigned by the Board of Directors.

(b) Receive all money and securities, and deposit same in a depository approved by the Board of Directors.

(c) Keep records for the receipt and disbursement of all money and securities of RRLL, including the Auxiliary, approve all payments from allotted funds, and draw checks therefore.

(d) Prepare an annual financial report, under the direction of the President, for submission to the Board of Directors at the annual meeting.

(a) Record all player transactions and maintain an accurate and up to date record thereof.

(b) Receive and review applications for player candidates and assist the President in checking residence and age eligibility.

(c) Conduct the player draft and all other player transaction or selection meetings.

(d) Prepare the Player Agent's list.

Section 1. Team Managers and Coaches shall be appointed annually by the President, and be approved by the Board of Directors.
Managers shall be responsible for the actions of their teams and for their individual actions on the field.

Section 2. Umpires shall be appointed annually by the President, with the approval of the Board of Directors, who shall be responsible for their assignments and for their actions on the field.

Section 3. While holding such office, the President and Player Agents shall not manager, coach or umpire in their respective divisions.
 

Section 1. Charter. RRLL shall annually apply for a charter from Little League Baseball, Incorporated, and shall do all things necessary to obtain and maintain such charter. RRLL shall devote its entire energies to the activities authorized by such charter and it shall not be affiliated with any other program or organization or operate any other program.

Section 2. Rules and Regulations. The Official Playing Rules and Regulations as published by Little League Baseball, Incorporated, Williamsport, Pennsylvania shall be binding on RRLL.

Section 3. Local Little League Rules. The local rules of RRLL shall be adopted by the Board of Directors at a meeting to be held not less than one month previous the first scheduled game of the season, but shall in no way conflict with the Rules and Regulations of Little League Baseball, Incorporated.
 

Section 1. The Board of Directors shall decide all matters pertaining to the finances of RRLL and it shall place all income including Auxiliary funds, in a common league treasury, directing the expenditure of same in such manner as will give no individual or team an advantage over  those in competition with such individual or team.

Section 2. The Board shall not permit the contribution of funds o r property to individual teams but shall solicit the same for the common treasury or RRLL, thereby to discourage favoritism among teams and to endeavor to equalize the benefits of RRLL.

Section 3. The Board shall not permit the solicitation of funds in the name of Little League Baseball unless of the funds so raised be placed in RRLL's treasury.

Section 4. The Board shall not permit the disbursement of funds f or other than the conduct of Little League activities in accordance with the rules and policies of Little League Baseball, Incorporated.

Section 5. No Director, Officer or Member of RRLL shall receive, directly or indirectly, any salary or compensation from RRLL for services rendered as Director, Officer or Member.

Section 6. All money received, including Auxiliary Funds, shall b e deposited to the credit of RRLL in such banks or other depositories as the Board of Directors may select. All disbursements shall be made by check. All checks shall be signed by the RRLL Treasurer and/or President an d such other officer or officers or person or persons as the Board of Directors shall determine such that there will be two signatures on each check.

Section 7. The fiscal year of RRLL shall begin on the first day o f October and end on the last day of September.

Section 8. Distribution of Property Upon Dissolution. Upon dissolution of RRLL and after all outstanding debts and claims have been satisfied, the Regular Members shall distribute the property of RRLL to such other organization or organizations maintaining an objective similar to that set forth herein, which are or may be entitled to exemption under Sect ion 501(c)(3) of the Internal Revenue Code or any future corresponding provisions.
  

These By-Laws may be amended, repealed or altered in whole or in part by a two-thirds majority vote of the general membership at any duly constituted meeting of the Members provided notice of the proposed change is included in the notice of such meeting.

Draft of all proposed amendments shall be submitted the Little League Baseball, Incorporated, for approval.
 

Comments or questions regarding this webpage can be sent directly to pageupdater@rrll.org